Each officer has a unique role in helping the council succeed. Throughout the year, every officer will have the opportunity to plan and teach a short leadership lesson or interactive activity related to their position. Officers should expect to spend some time outside of meetings preparing their lesson and coordinating with the council advisor.

President

• Preside over monthly meetings.
• Work with the advisor to prepare meeting agendas.
• Keep meetings organized and on schedule.
• Encourage participation from all members.
• Teach a leadership lesson during the year.

Vice President

• Assist the President during meetings.
• Help organize activities and special events.
• Lead meetings when the President is absent.
• Teach a lesson focused on planning and teamwork.

Secretary

• Take attendance and record meeting minutes.
• Share meeting reminders and important information.
• Help keep council records organized.
• Teach a lesson about communication and organization.

Member Engagement Officer

• Welcome new members.
• Lead fun icebreakers and team-building activities at each meeting.
• Help create an inclusive and welcoming environment.
• Encourage participation from all council members.
• Teach a lesson on teamwork and member involvement.

Reporter

• Take photos during meetings and events.
• Write short summaries for newsletters or social media.
• Help share the story of County Council throughout the year.
• Teach a lesson on storytelling, photography, or promoting 4-H.

Annual Activities

In addition to monthly meetings, officers will help participate in:

• Community service projects throughout the year.
• Two fun social outings with the council to build friendships and celebrate leadership.
• End-of-year officer recognition and celebration.

These activities may occasionally take place outside of the regular meeting schedule.

Expected Time Commitment

Officers should expect to dedicate approximately:

• One monthly meeting (60–90 minutes)
• 15–20 minutes before each meeting for setup
• Occasional planning or communication with the advisor
• Approximately 1–2 hours preparing their officer lesson during the year
• Participation in two special council outings
• Participation in county 4-H events when possible

On average, officers should plan for 2–4 hours per month, with a little extra time during the month they are leading a lesson or helping organize an event.

What Makes a Great Officer?

Successful officers are:

• Dependable and responsible.
• Willing to work as part of a team.
• Positive and encouraging toward others.
• Ready to share ideas and try new things.
• Committed to helping make County Council a fun and welcoming place for everyone.

Serving as a County Council Officer is a rewarding leadership experience that allows you to strengthen your communication, teamwork, and leadership skills while making a positive impact on the Pitt County 4-H program. Whether you have held an office before or this is your first leadership role, we encourage all members who are willing to learn, serve, and lead to consider running for office!